United Collieries

United Colliery is located on the Golden Highway, outside of Singleton, in the hunter valley.

HOW TO BOOK A UNITED SITE FAMILIARISATION

STEP 1: Contact your task coordinator (Whoever organises your work or supervises your staff on site) to obtain a time and date that is convenient for both them and you. Make sure the date is going to fall outside the Five business day processing period from when you intend to send your paperwork through, to avoid a late booking fee.

STEP 2: Download the paperwork from the Paperwork menu.

STEP 3: Complete the Xstrata NSW Generic Registration form, print it out, sign the authorisation then either fax or scan and email.

STEP 4: Complete a letter of competency on the company letterhead stating:

• How long the employee has worked for the company and what their job title is.
• How many years experience the employee has in the tasks to be performed on site.
• What tasks will they be performed on site.
• State that you find the employee competent the perform the tasks described.
• Ensure the letter of competency is signed.

STEP 5: Forward completed letters of competency to your Task Coordinator at United Colliery for verification. These letters of competency will then be forwarded to David Andrews for approval & signature. All letters of competency must be approved & signed before forwarding to Damstra. Please contact Sharnee Ernst (02) 6578 9500 for clarification regarding this procedure.

STEP 6: Get the Pre-Approval for Contractor Induction completed and signed by site.

STEP 7: If the company is new to Damstra a Company Details Form needs to be completed in order to register.

STEP 8: If your company has not previously supplied the Insurance Request Form along with current inductions please submit them. If they are expired please send through updated copies.

STEP 9: Send to Damstra (inductions@damstra.com.au or fax 02 6571 4399) the Xstrata Registration Form, Letter of competency, pre-approval, insurances and if not previously supplied current proof of ID and qualifications that support what the employee will be doing on site. If you are unsure check the skills matrix spreadsheet attached below.

STEP 10: Damstra will check and process your paperwork .

STEP 11: Site ensure the employee completed the site familiarisation assessment.

STEP 12:  Site then send the assessment to Damstra by 2pm on the day of training, who active the site familiarisation and enable their site access.

If you are still unsure about the paperwork requirements please see the Pre-Familiarisation Checklist.

Pre-Familiarisation Checklist:- Must be read to ensure that you are familiar with, & comply with these requirements.

Contractor Letter

Letter of Competency Example:- A Letter of Competency, no older than 2 months, must be supplied. This is an example of a suitable submission.

Generic Induction & Familiarisation Process Flowchart

Insurance Request Form:- Must be supplied completed.

Pre-Approval for Contractor Induction (PDF | DOC):- Must be supplied completed.

Skills List:- Must be read. Supply any required paperwork for skills to be used on site.

XStrata Paperwork

XStrata NSW Generic Registration Form:- Must be supplied completed.

Xstrata NSW Site Familiarisation Registration Form:- Must be supplied completed.

Damstra Mining Services Paperwork

To simplify information collection & to reduce the number of forms required, the Company Details form is now only required for companies that have not registered with Damstra Mining Services previously or if you need to update your company details.

Use the Company Change form if you were previously registered with Damstra Mining Services under a different company name, & are simply transferring to a new company name.

Company Details Form

Company Change Form

If you require a replacement card, please fill in a Replacement Card Request Form.

United Collieries is located on the Golden Highway, 16km west of Singleton.

Click here to view an interactive version of this map.