Ulan Colliery

  • Site Information

    Please Note:
    Damstra Mining Services are no longer accepting EFT payments for any transaction prior to invoicing. Alternative payment options are: Purchase Order, cheque (must supply a cheque with paperwork), & credit card. Upon receipt of invoice by your company, EFT payments are accepted.

    The process used to book inductions has changed. Please read the process outline detailed in this document.

    Please Note:
    Information for Xstrata Coal NSW Contractors regarding the Induction Challenge Test can be found in this letter. An outline of the process involved in completing the Induction Challenge Test can be downloaded here.


    Ulan Complex will be holding their Site familiarisation (required whether working on surface or underground) at Club Mudgee on Tuesdays immediately after the Xstrata Generic starting at approximately 2:30pm and running for approximately 1 hour. If you are required to work at the Ulan Complex you must have made either a booking for a Generic Induction or attended the Generic Induction prior to submitting all required paperwork to DMS a minimum of 5 full business days prior to the Familiarisation date. If you have confirmed a Generic induction booking you must have attended that Induction prior to the Familiarisation date.

    If you are required to work Underground at the Ulan Complex you will be required to book into and attend an Underground Induction that will be held on site at the Ulan Underground Training room on Wednesdays starting at 6 am and running for approximately 9 hours. This booking will be taken by DMS at the same time you book your familiarisation if required. All paperwork requirements must be adhered to.


    The Ulan coal mines are located 310 km northwest of Sydney and 45 km northeast of Mudgee in the Western Coalfields of New South Wales. The 24/7 operation consists of a drag line, a 400 m wide long wall miner, a coal handling and preparation plant, conveyors, a rail load out facility, a rail to port facility and an industrial water reuse scheme. The mining operations employ a total of 414 people, mostly locals.

  • Paperwork


    Site Paperwork

    Booking Variation Form (To be completed at the explicit direction of your Task Coordinator):- (Where applicable) .

    Driving on Site Pre-Induction Checklist:- (Where applicable) Must be read to ensure that you are familiar with, & comply with these requirements.

    ULAN Complex Surface Pre-Familiarisation Checklist:- (Where applicable) Must be read to ensure that you are familiar with, & comply with these requirements.

    ULAN Complex & Underground Accompanied & Unaccompanied Pre-Induction Checklist:- (Where applicable) Must be read to ensure that you are familiar with, & comply with these requirements.

    Letter of Competency Template:- A Letter of Competency, no older than 2 months, must be supplied. This is an example of a suitable submission.

    Generic Induction & Familiarisation Process Flowchart

    Order 41 Pre-Placement Medical Form:- Must be supplied completed.

    ULAN Complex & Underground Approval Form:- (Where applicable) Must be supplied completed if working underground.

    ULAN Complex Surface Approval Form:- (Where applicable) Must be supplied completed if working on the Surface only.


    XStrata Paperwork

    XStrata NSW Generic Registration Form:- Must be supplied completed.

    Xstrata NSW Site Familiarisation Registration Form:- Must be supplied completed.


    Damstra Mining Services Paperwork

    To simplify information collection & to reduce the number of forms required, the Company Details form is now only required for companies that have not registered with Damstra Mining Services previously or if you need to update your company details.

    Use the Company Change form if you were previously registered with Damstra Mining Services under a different company name, & are simply transferring to a new company name.

    Company Details Form

    Company Change Form


    If you require a replacement card, please fill in a Replacement Card Request Form.


    Note: All of the above paperwork & details must be received no later than 5 business days prior to the induction date (unless specified by the site). No bookings are made until all paperwork is received. Every skill that has been requested by an individual must be backed up with all the recognised paperwork for that skill, eg. Trade Papers, Degree, & Letters of Competency.

    For any variation to this site's process, you are required to contact your Site Task Coordinator.


    There is a fee payable for all persons who fail to attend their induction without prior notification by the close of business the day before the induction.

  • Inductions

    DateInductionLocationStart TimeDurationStatus
    22/05/2012Site Familiarisation Club Mudgee 14:302 hoursClosed
    23/05/2012Underground Induction Ulan U/G Training Room 06:008 hoursClosed
    29/05/2012Site Familiarisation Club Mudgee 14:302 hoursClosed
    30/05/2012Underground Induction Ulan U/G Training Room 06:008 hoursOpen
    5/06/2012Site Familiarisation Club Mudgee 14:301.5 hoursOpen
    6/06/2012Underground Induction Ulan U/G Training Room 06:008 hoursOpen
    13/06/2012Underground Induction Ulan U/G Training Room 06:008 hoursOpen
    20/06/2012Underground Induction Ulan U/G Training Room 06:008 hoursOpen
    27/06/2012Underground Induction Ulan U/G Training Room 06:008 hoursOpen
    4/07/2012Underground Induction Ulan U/G Training Room 06:008 hoursOpen
  • Map

    ULAN Colliery is located on Ulan Road, 24km east of Gulgong.


    Site location map

    Click here to view an interactive version of this map.

  • Bulga Contractor Forum Presentations


    The presentations from the Contractor Forums are available to download by clicking on the links below.



    22 March 2012


    Introduction & Safety Stats

    Risk Management

    Injury Management

    WorkCover High Risk Activities

    Hand Protection & Glove Review

    Digital Radio Project

    Contractor Management

    Caretrac Health & Fitness

    Environment & Community Reporting

    Closing



    27 October 2011


    Introduction & 2011 Safety Performance

    Contractor Management System Update

    Equipment Registers

    Environment & Community Induction

    Risk Management Tools

    Business Improvement

    Closing



All content copyright © Damstra Mining Services - 2012.   ABN: 29 086 218 742   All information is believed to be correct at the time of publishing.